Job Description

Job Description

Administrative Assistant

The Administrative Assistant provides administrative and clerical support to ensure efficient day-to-day office operations. This role serves as a key point of contact for internal teams, customers, and vendors while maintaining organized records, coordinating schedules, and supporting business functions.

Key Responsibilities:

• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
• Schedule appointments, meetings, and conference calls, maintaining calendars and coordinating logistics.
• Prepare, review, and maintain business documents, reports, records, and filing systems.
• Enter, update, and verify data to ensure accurate recordkeeping and reporting.
• Assist with order processing, billing, invoicing, and other administrative transactions.
• Coordinate office activities and provide support to management and departmental staff.
• Greet visitors, handle front desk responsibilities, and maintain a professional office environment.
• Organize and distribute incoming and outgoing mail, packages, and correspondence.
• Maintain office supplies and coordinate purchasing requests as needed.
• Support special projects and assist with process improvements to enhance operational efficiency.
• Collaborate with internal teams and external partners to resolve administrative and operational issues.
• Ensure confidentiality and accuracy when handling company information and documentation.

Qualifications:

• Previous administrative, clerical, customer service, or office support experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional demeanor and commitment to providing exceptional internal and external customer service.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.


Job Reference: JN -092026-430862

Job Tags

Work at office, Local area

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